Vice-Chancellor’s Executive Assistant

Interviews 14th July 2025

By reference to the applicable SOC code for this role, sponsorship may be possible under the Skilled Worker Route. Applicants wishing to consider the SWR must ensure that they are able to meet the points requirement before applying. There is further information about this on the UK Visas and Immigration Website.

Join one of the UK’s top 30 universities and play a pivotal role at the heart of strategic leadership. We’re seeking an Executive Assistant to provide high-level support to the Chancellor and Vice-Chancellor, helping to deliver the University’s mission to create a better world through education and research.

Based at our beautiful Whiteknights campus, you’ll manage complex diaries, coordinate dinners and events, and lead internal and external engagement with senior stakeholders. As first point of contact, you’ll also respond to varied correspondence, coordinate institutional initiatives, and VIP visits.

As an ambassador for the office and the University, you will work the majority of your time on campus and work occasional evenings and weekends.

This is a varied and interesting role and a unique opportunity to thrive in a dynamic, inclusive environment where your skills will make a real impact.

Want to find out more? There will be the opportunity to ask questions - anonymously if preferred – to help those considering applying feel better informed about the role. The session will take place on 3rd July at 11.00 AM. If you would like to attend the session, please contact [email protected] no later than 12 pm on 2nd July 2025. You will then be provided with a link to join the on-line session.

Informal contact details

Contact Name: Rachel Helsby

Contact Job Title: Head of Chancellor’s and Chancellor’s Office

Contact Email Address: [email protected]

Alternative Contact Name: Ann Morgan

Alternative Contact Job Title: Vice-Chancellor’s Executive Assistant

Alternative Contact Email Address : [email protected]

The University is committed to having a diverse and inclusive workforce, supports the gender equality Athena SWAN Charter and the Race Equality Charter, and champions LGBT+ equality. We are a Disability Confident Employer (Level 2). Applications for job-share, part-time and flexible working arrangements are welcomed and will be considered in line with business needs.

• Substantial experience supporting senior executives at board level
• Excellent organisational, communication, and interpersonal skills
• Proven ability to manage complex diaries and sensitive information with discretion
• Strong judgement, initiative, and the ability to work independently
• Experience coordinating high-level external engagement and stakeholder relations
• A proactive, flexible, and collaborative approach to delivering outstanding service
• A good understanding of the UK higher education sector and strategic priorities

• Manage complex diaries, coordinate dinners and events, and lead internal and external engagement with senior stakeholders.
• As first point of contact, respond to varied correspondence, coordinate institutional initiatives, and VIP visits.
• Provide high-level support to the Chancellor and Vice-Chancellor.