Senior Executive Assistant

We are seeking a Senior Executive Assistant who thrives in a dynamic, high-growth environment and excels at managing the multifaceted demands of executive-level leadership. This individual will provide strategic and high-touch administrative support to two senior leaders, enabling them to focus on business-critical initiatives by ensuring seamless operations across scheduling, communications, and stakeholder engagement.

This position is much more than calendar management—it requires business acumen, discretion, cross-functional coordination, and high emotional intelligence. You will be a trusted partner and a key contributor to the executives’ productivity, organisational alignment, and overall effectiveness.

The Senior Executive Assistant will serve as a trusted partner to the executives, playing an integral role in ensuring their time, energy, and focus are aligned with top business priorities. You will act as a liaison between the executives and internal/external stakeholders and help shape how the executive office functions.

• Extensive experience supporting senior-level executives in a high-growth or enterprise environment, preferably in the tech or software industry.
• Exceptional calendar management skills with demonstrated success managing executive time across competing priorities and global time zones.
• High proficiency with tools such as Google Workspace (Gmail, Calendar, Docs, Sheets, Slides), Zoom, Slack, and other collaboration platforms.
• Strong understanding of business operations, executive decision-making processes, and internal communication dynamics.
• Impeccable organisational and time management skills with a strong attention to detail and follow-through.
• Strong interpersonal and relationship-building skills with the ability to handle confidential matters and communicate with discretion.
• Excellent written and verbal communication skills, including the ability to draft professional emails, prepare executive summaries, and manage sensitive communications.
• Proven ability to take initiative, anticipate needs, and work independently while managing up and across.
• Experience working with cross-functional and distributed teams, often across time zones and cultures.

Preferred Qualifications

• Experience working with C-suite executives or board-level coordination.
• Prior experience managing or coordinating project plans and event logistics.
• Ability to analyse, recommend, and implement process improvements to enhance executive efficiency.
• Calm and confident presence in high-pressure situations, with the ability to navigate ambiguity.
• Demonstrated ability to understand organisational dynamics, team culture, and business priorities quickly.
• Ability to learn company tools, policies, and practices quickly and apply them with sound judgment.

Attributes for Success

• Proactive: Always thinking a step ahead and planning for contingencies.
• Professional: Discrete, respectful, and polished in all interactions.
• Resourceful: Comfortable solving problems independently and handling the unexpected.
• Collaborative: Values teamwork and builds strong, trusted relationships.
• Adaptable: Thrives in fast-paced, evolving environments with shifting priorities.
• Results-Oriented: Focused on outcomes, not just activities; delivers high-impact support.

• Executive Support & Strategic Calendar Management
  • Maintain and optimise a dynamic calendar, prioritising meetings, events, and tasks based on business objectives and time sensitivity.
  • Anticipate scheduling conflicts and proactively resolve them; ensure executives are well-prepared with briefing materials and agendas.
  • Build weekly and monthly calendar cadences aligned with operational rhythms (e.g., QBRs, board reviews, team meetings, planning cycles).
• Meeting Coordination & Communication
  • Schedule and coordinate internal and external meetings, including leadership team check-ins, customer engagements, board prep, and investor briefings.
  • Prepare and distribute agendas, talking points, briefing docs, and action logs.
  • Take accurate and actionable meeting notes when required, and follow up on action items with stakeholders.
• Travel & Logistics
  • Plan and book complex domestic and international travel, including multi-leg itineraries, visa processing, accommodations, transportation, and expense forecasting.
  • Ensure all travel complies with company policy and maximises productivity on the road.
  • Maintain a seamless experience while the executive is traveling by coordinating with relevant parties across time zones.
• Project Support & Event Management
  • Provide support for cross-functional initiatives, planning sessions, off-sites, team building, and strategic events.
  • Own event logistics end-to-end, from venue sourcing to vendor coordination and onsite execution.
  • Track milestones, deliverables, and budgets for executive-related projects.
• Stakeholder Engagement
  • Act as a liaison and primary point of contact for internal and external stakeholders on behalf of the executive.
  • Build strong working relationships with employees at all levels, including senior executives, partners, and clients.
  • Ensure timely, professional, and accurate communication between the executive and others.
• Office and Operational Support
  • Manage inbox priorities as directed, drafting or responding to messages where appropriate.
  • Process expense reports, reimbursements, and invoices with high accuracy and compliance.
  • Support documentation management, file organisation, and confidential information handling.