Executive Assistant

Finding better ways™ to provide the materials the world needs.

We are looking for an Executive Assistant to provide a full range of administrative/secretarial executive assistance, whilst exercising high degrees of confidentiality, tact and diplomacy. This is a great opportunity for an experienced, hands-on, and highly organised individual who can easily adapt to the day-to-day challenges of this high-level role. Your recent experience in a similar role, a can-do attitude, along with attention to detail will see you soon become a highly valued member of the team.

We are an open, connected global team that includes some of the industry’s best and brightest minds. We offer competitive, performance-focused remuneration and a wide range of benefits to reward your contribution. With a global reach, the opportunities to develop and grow your career are broad and exciting.

• A commitment to the safety of yourself and your team
• Qualification in administration, secretary or related field
• Experience managing complex travel schedules with stakeholders in multiple time zones
• Advanced use of MS Office (Word, PowerPoint, Excel and Outlook)
• A proven track record of engaging with and influencing senior and, preferably, executive management and board members
• Excellent communicator and interpersonal skills – both written and verbal
• Strong attention to detail, able to proof read documentation
• Outstanding organizational and time management skills with the ability to prioritize work effectively
• Team player with the ability to be self-motivated and work on own initiative
• Forward thinking and the ability to plan ahead

• Provide or lead a full range of secretarial/administrative support to the CFO
• Receive, screen and direct visitors, mail and e-mail.
• Maintain files, records, calendars and diaries and coordinate meeting arrangements
• Arrange and co-ordinate business travel and SLT off sites globally
• Provide end to end purchasing and expense management support
• Manage end-to-end service requests (e.g. RTTMS tickets, etc.).
• Manage complex monthly reporting, dashboards, cost analysis, support and/or lead functional/special projects.
• Manage collation of key documents for critical meetings, as required
• Manage the purchase order requests and process
• Manage inboxes, prioritise and screen emails and flag and categorise into actions
• Share agendas ahead of leadership meetings and broader team calls