Executive Assistant

At Newcode.ai, we’re transforming how organizations harness AI in the real world—fast. In just months, we’ve grown from vision to reality, building products our clients love. As a part of our collaborative, high-growth team, you’ll have the rare opportunity to work side-by-side with visionary founders at the cutting edge of AI and innovation.

We foster a culture of trust, inclusivity, and excellence. If you thrive in dynamic settings, a high-paced work envrionment, and want to be immersed in the world of AI and startups, Newcode.ai is the place for you.

Who are we looking for?

Newcode.ai is seeking a driven, emotionally intelligent, and capable Executive Assistant to our CEO. You’ll play a key role in daily operations, strategic initiatives, and team coordination—while building a foundation for growth into more senior roles down the line.

This role is not conventional admin support, but a role which will embrace a range of different tasks. We need you who are ready to roll up your sleeves, buckle up and take on whatever challenge comes your way, all with a calm head and the ability to prioritize accordingly.

Confidentiality, trust, and emotional maturity are critical.

• Organizational Support
  • Provide dedicated support to the CEO, managing sensitive professional details with absolute discretion and integrity.
  • Proactively manage complex calendars, meetings, events, and travel logistics, ensuring seamless organization and follow-through.
  • Lead and coordinate daily errands, household management, payments, and logistics to streamline the CEO´s work.
• Strategic & Project Initiatives
  • Partner in strategic planning and business development activities across our portfolio of AI initiatives and ventures.
  • Timeline management, and follow-ups for ongoing and ad-hoc projects, ensuring timely progress and successful completion.
  • Track progress and maintain momentum on key deliverables and goals.
• Communication & Collaboration
  • Act as the CEO´s communication gatekeeper: manage emails, calls, messages, and social media DMs—filtering, prioritizing, and ensuring timely responses.
  • Draft and review correspondence, prepare agendas, take minutes, and coordinate action items.
  • Build strong internal and external relationships, representing the company´s vision and values with confidence and professionalism.
• What You Bring
  • Exceptional communication and interpersonal skills—a trusted relationship builder with high EQ.
  • Strategic thinker & self-starter—plan, prioritize, and execute with autonomy and purpose.
  • Kind, calm, and confident—thrive under pressure, model discretion, and professionalism.
  • Obsessive attention to detail—excel at organization and project management.
  • Technologically fluent—skilled with G Suite, Microsoft 365, CRMs, project management tools, and AI systems.
  • Goal-driven and resilient—adaptable to shifting priorities; flexible to work outside 9-5 when needed.
  • Fluent in written and verbal English.
  • Long-term, US/EU time zone availability.
• Nice to Have
  • Prior experience as a personal or executive assistant, especially supporting founders or leaders in startups or fast-paced environments.
  • Exposure to AI, SaaS, or tech industries; basic understanding of AI/ML concepts.
  • Experience coordinating internationally, or with high-profile communications.
  • Familiarity with marketing, brand management, or PR tools/platforms.

• Provide dedicated support to the CEO, managing sensitive professional details with absolute discretion and integrity.
• Proactively manage complex calendars, meetings, events, and travel logistics, ensuring seamless organization and follow-through.
• Lead and coordinate daily errands, household management, payments, and logistics to streamline the CEO´s work.
• Partner in strategic planning and business development activities across our portfolio of AI initiatives and ventures.
• Timeline management, and follow-ups for ongoing and ad-hoc projects, ensuring timely progress and successful completion.
• Track progress and maintain momentum on key deliverables and goals.
• Act as the CEO´s communication gatekeeper: manage emails, calls, messages, and social media DMs—filtering, prioritizing, and ensuring timely responses.
• Draft and review correspondence, prepare agendas, take minutes, and coordinate action items.
• Build strong internal and external relationships, representing the company´s vision and values with confidence and professionalism.