Executive Assistant

Fervor is a marketing firm that uses our trade to impact the world for good. As we continue to grow, we’re seeking a dynamic, proactive Executive Assistant to help streamline our operations while also driving new client opportunities. This role is perfect for someone who thrives in organization and efficiency, combining strong administrative skills with the ability to anticipate needs, manage details, and support executive-level priorities with excellence.

You are highly organized, detail-oriented, and thrive in a fast-paced environment. You enjoy solving problems before they arise, keeping things running smoothly, and making sure nothing falls through the cracks. At the same time, you have an entrepreneurial mindset—researching, networking, and identifying new opportunities to support the CEO as he performs tasks to help grow the business.

• Experience: 3+ years in an executive assistant or support role.
• Initiative: A self-starter mentality with the ability to take ownership of tasks and run with them.
• Strong Communication: You’re comfortable drafting emails, making calls, and engaging with high-level professionals.
• Organizational Excellence: Detail-oriented, deadline-driven, and capable of juggling multiple priorities.
• Tech-Savvy: Experience with tools like Google Workspace, LinkedIn, CRM systems like Hubspot, project management systems like Asana (or similar).
• Communications Prowess: A strong understanding of how to communicate for an executive with other key leaders.

• Executive Support (50%)
  • Manage and optimize the CEO’s calendar, ensuring efficient scheduling and prioritization.
  • Handle email management, flagging urgent messages and drafting responses as needed.
  • Coordinate travel arrangements and logistics for meetings, events, and speaking engagements.
  • Leverage AI to automate and clarify workflows.
  • Manage speaking engagements (both finding new opportunities and managing the inflow of existing requests).
  • Manage consulting workflows.
  • Prepare meeting agendas, take notes, and track follow-up actions.
  • Assist with internal communications, ensuring alignment with key stakeholders.
  • Help maintain an organized system for key documents, contacts, and operational workflows.
  • Aid in managing The Bonhoeffer space booking and communications as needed.
  • Assist with personal support items as needed.
• Assist CEO in Business Development & Outreach (50%)
  • Identify and research potential clients, partners, and speaking opportunities through CEO direction.
  • Conduct LinkedIn research and outreach to strategic prospects.
  • Assist in preparing presentations, proposals, and marketing materials.
  • Coordinate follow-ups with potential leads and track outreach efforts.
  • Manage the logistics of securing and coordinating speaking engagements.
  • Maintain CRM (currently Hubspot) records and track business development initiatives.