Executive Assistant II

Executive Assistant II - AdventHealth Medical Group

All the benefits and perks you need for you and your family:

Benefits from Day One

Paid Days Off from Day One

Student Loan Repayment Program

Career Development

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Monday - Friday, Day Shift 8:00am-5:00pm

Location: 2600 Westhall Lane, 4th Floor, Maitland, FL 32751

The community you’ll be caring for:

More than 800 physicians, 450+ advanced practice providers, and 2,600 clinical and support staff in over 40 specialties, provide patients with a broad range of medical and surgical services.

AdventHealth Medical Group Central FL operates over 200 offices, providing compassionate, multidisciplinary care to more than one million patients a year.

In existence since 1994, AdventHealth Medical Group Central FL has demonstrated consistent growth and stability in an ever-changing health care market.

The role you’ll contribute:

The Executive Assistant II provides support and reports to Assistant Vice President, Vice President, or Corporate Responsibility Officer, as assigned, by handling a wide variety of situations involving administrative functions of the office. This individual manages their executive's calendar, meetings, travel and correspondence. The Executive Assistant II composes and types messages, relays confidential information, gathers and interprets information to develop reports and presentations, maintains departmental files, assists in monitoring departmental budgets, and screens visitors and telephone calls.

• High School diploma or equivalency
• 2+ years experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role
• Communicate and interact effectively and professionally with diverse populations, individually or as a team member, both in verbal and written communications
• Excellent computer skills in word processing, spreadsheets, and databases, using programs such as Microsoft Outlook, Word, PowerPoint, Excel, Access, etc.
• Type 45 wpm with minimal errors

• Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.
• Answers/screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader(s) and AHMG in all communications and as requested at meetings, events, etc.
• Provides administrative and secretarial support including opening and disbursing Leader’s incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.
• Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate
• Will support Leader(s) administratively with special requests including research, projects, and other miscellaneous duties