Executive Assistant - Client Operations & Finance

We're looking for creative minds to build exceptional experiences for the production community.

OUR MISSION

Empower the Project Economy

Wrapbook is committed to increasing the prosperity of the project economy through better financial services.

The mission behind Wrapbook

We take the oftentimes challenging aspects of production—worker onboarding, union and tax compliance, payments, and insurance—and transform them into intuitive-to-use software. Our passion is making the lives of those working in production better.

The vision behind our work

What that means for our talent is a work experience that celebrates and enables creativity and technical problem-solving. We empower our team to look for and build innovative solutions that improve the state of project-based work.

A diverse, vibrant team

We’re building a diverse team of talented professionals—we’d love to have you join us.

250+ Wrapbookers

Remote, but connected

Wrapbook’s team includes incredible talent from across the United States and Canada.

23+ States and provinces

Can’t find the role you’re looking for?

Don’t let that stop you from applying! Submit your resume and let’s explore how your unique qualifications might be the perfect fit for our team.

CONTACT US

At Wrapbook, our Talent team will only contact candidates through our recruiting platform (Ashby), a verified @wrapbook.com email domain, or an official LinkedIn profile. If you have questions or suspect a communication is fraudulent, please contact us at [email protected].

• 5+ years of experience supporting C-Suite executives in a fast-paced environment.
• Excellent verbal and written communication skills.
• Highly organized, proactive, and adaptable.
• A strong sense of ownership and ability to navigate ambiguity with confidence.
• Exceptional time management, goal-setting, and attention to detail.
• Proven ability to build trusting relationships across all levels of an organization.

What you’ll do:

• Provide comprehensive administrative support, including calendar management, travel coordination, and expense reporting for executives.
• Own and manage team meetings, collaborating with executives on agenda preparation and ensuring efficient execution.
• Coordinate team projects, ensuring contributors and stakeholders meet deadlines and deliverables.
• Ensure Metrics & KPIs are surfaced to the executive at the beginning of each month.
• Keep track of team dashboards to ensure they are up to date.
• Notion Page Management
• Ensure Project Updates are completed by team by EOW and ready for executives review.
• To-Do List Management: create and maintain a structured to-do list with your executive to proactively remind them of upcoming tasks/deadlines.
• Slack monitoring / follow ups
• Relationship Management & Team Culture Initiatives
• Maintain and track the department’s operational calendar, ensuring key due dates and deliverables are met
• Plan and manage internal and external programs, events, and logistics, coordinating with internal teams and external vendors.
• Provide hands-on support, including creating presentation templates in Google Slides and managing meeting content in Notion.
• Assist in maintaining and updating centralized Notion team pages and Standard Operating Procedures (SOPs).
• Support the organization of external professional development training sessions and virtual team social events.
• Assist the business operations team in coordinating the company-wide Monthly Business Review.
• Consolidate and distribute weekly and monthly reports on key metrics, including commentary for executive review.
• Manage various ad hoc projects and tasks as needed.