EA, Client Marketing – Investment firm (4 days in office)

Do you have 5+ years’ experience supporting a client-facing team in financial services, with experience organising global travel?

Are you a strong communicator who can build relationships at all levels, with clients and internal teams?

Are you proactive, strategic and forward-thinking, able to think on your feet and multi-task?

And would you thrive being part of a dynamic client-facing team who travel extensively and need a lynchpin Executive Assistant to keep them organised?

If you would enjoy working in a collaborative and high performing environment, we’d love to hear from you!

• 5+ years’ EA experience within financial services
• Ability to work productively and collaborate with others
• Strong and confident communication skills
• Desire to be part of a successful, high-performing team
• Experience booking global travel
• Ability to work to deadlines
• Global mindset
• Positive, can-do attitude
• Advanced MS Office

• Extensive calendar management using judgement and initiative to prioritise
• Liaising with external clients and internal teams for complex and high-profile meetings
• Proactively setting up prep-meetings ahead of client meetings
• Gatekeeping – managing calendars and resolving scheduling conflicts
• Organising global travel and all logistics including visas & expense management
• Coordinating complex itineraries including materials preparation
• Producing correspondence, reports, and presentations, checking grammar, punctuation and spelling
• Ensuring team members are aware of important deadlines
• Organising team and department meetings and events
• Keeping up to date with internal admin policies, practices and guidelines
• Participating in focus groups when required
• Working closely with other EAs, providing support to each other