Executive Assistant

Executive Assistant – Along Mombasa Road

Overview

Our client is a fast-growing furniture brand known for crafting timeless sofas, dining sets, coffee tables, beds, accent chairs, and TV stands that celebrate culture and embody personal style. They are seeking a highly organized, proactive, and intuitive Executive Assistant to support the Managing Director across both business and personal operations. This is a critical role for someone who thrives in a creative yet structured environment, understands the value of aesthetics, and can seamlessly manage day-to-day tasks with discretion and confidence.

• Minimum 1 year of experience in a similar Executive or Personal Assistant role, preferably within a design, creative, or luxury industry
• Excellent verbal and written communication skills
• Highly organized, self-motivated, and able to manage multiple priorities independently
• Proficiency in Microsoft Office Suite and general comfort with digital tools
• Discreet, dependable, and capable of managing confidential information responsibly
• Strong interpersonal skills, with the ability to interact professionally with clients, artisans, and corporate partners
• A keen eye for design and an appreciation for furniture, lifestyle, or interior decor is a strong advantage
• Comfortable working in a dynamic, fast-paced environment where creativity and structure meet

• Act as the primary point of contact for the Managing Director, managing both internal and external communications with professionalism
• Organize and maintain the MD’s calendar, coordinating meetings, showroom visits, production reviews, and personal appointments
• Prepare meeting materials, take clear and actionable minutes, and ensure follow-ups are executed on time
• Coordinate local and international travel, including bookings, itineraries, and accommodation
• Assist with preparing proposals, product pricing breakdowns, and client-facing documents for high-level presentations
• Liaise with suppliers, artisans, logistics teams, and partners to ensure alignment on production timelines and deliveries
• Oversee procurement and replenishment of both personal and office supplies, ensuring everything is well-organized and well-stocked
• Handle confidential and sensitive information with integrity and discretion
• Manage correspondence and communications with key clients, showroom visitors, and partners on behalf of the MD
• Run errands and make purchases, balancing brand needs with personal assistant duties as required
• Troubleshoot operational challenges with a solution-oriented approach and a calm demeanor
• Keep track of key milestones, anniversaries, appointments, and upcoming events relevant to the business and the MD’s schedule
• Support the MD in maintaining a cohesive and productive work environment, contributing to both structure and creativity