Executive Assistant to Global Leadership Team

As Arrive, we guide customers and communities towards brighter futures and more livable cities, it isn’t a challenge just anyone could take on. Luckily, we have something to help us make it happen. Our people and our values. We Arrive Curious, Focused and Together. Just as our entire brand is inspired by the North Star, the shining light leading travelers to their destinations since time began, our values guide us. They help us be at our best. For our customers. For the cities and communities we serve. For ourselves. As a global team, we are transforming urban mobility. Let’s grow better, together.

The Role

Are you a powerhouse Executive Assistant who thrives at the heart of fast-paced decision-making and global impact?

At Arrive, we’re on a mission to make cities more liveable by transforming urban mobility. We're now looking for a highly experienced Executive Assistant to join our team and support our Executive Leadership Team (ELT) as a trusted strategic partner. Your Mission

You won’t just support our executives—you’ll empower them. This is a role for someone who is proactive, solutions-oriented, and thrives on staying five steps ahead.

• An experienced Executive Assistant who’s worked closely with C-level leaders in global, high-growth companies ( ideally tech).
• Energized by change, fast-paced environments, and solving problems before they even show up.
• A master organizer—detail-obsessed, deadline-driven, and great at juggling multiple priorities.
• Unafraid to speak up, ask tough questions, or challenge respectfully when needed.
• Emotionally intelligent and able to communicate clearly and diplomatically across cultures and levels.
• Resilient, trustworthy, and composed—especially when the pressure’s on.
• 8+ years of dedicated Executive Assistant experience, ideally supporting multiple ELT or C-level stakeholders.
• Experience working in a global, multicultural environment with complex scheduling needs.
• Proven ability to manage executive-level projects and events end-to-end.
• Familiarity with productivity tools and collaboration platforms (e.g., Google Workspace, Zoom, Slack, Concur).
• Discretion, sound judgment, and an innate understanding of executive-level confidentiality.
• Strong communication and interpersonal skills—written and verbal.

• Act as the primary EA for multiple members of the ELT—ensuring they stay focused on the most critical priorities.
• Own the complexity of global scheduling across time zones—anticipating conflicts and creating space for what matters most.
• Keep the information flowing—preparing materials, briefing docs, and ensuring leaders are always ready to show up at their best.
• Handle high-level travel coordination, manage logistics, and build seamless itineraries.
• Oversee key operational tasks—like expense reporting and executive-level presentation prep.
• Play a hands-on role in coordinating internal communications and supporting the logistics of off-sites and global team events.
• Always maintain utmost confidentiality and professionalism in everything you do.